You may or may not be familiar with Juvenile's hit song "Back that thing up", but one of the lines in the chorus goes a little something like... "Girl you look good won't you back that thing up".. While he may mean it in another context, it totally applies to the "technological world" and just how important, and appealing "backing things up" is.
So, with that said, let's talk "backups". Unsure what it even means to backup? According to Wikipedia, in information technology a backup (or the process of backing up) refers to the copying and archiving of computer data. Basically, in order to prevent data loss, whether it be through theft, damage, or hard disk deterioration, you need to back up your files regularly by making copies of all of the files you need or want to keep, and afterwards ensure that you have them moved to a safe location. This is beneficial, because in the instance you do lose the original file, or something were to happen to it, you have the ability to move your backup file in to its place. You will find that most operating systems DO come with software to help automate the backup process, and are pretty self explanatory in the "how-to" process.
When you begin the backup process, be aware that this isn't a "one time" thing for you, rather it's an ongoing process to ensure your files and documents are properly saved. As you progress with your work, or your documents evolve, not only do you want to make sure to save the files for reference, but you also want to make sure you rename the files with their appropriate version identity (i.e. V2 or V3 for version two and three).
"What are my options for backing up?" you may ask. Well, let's start with some of the simplest forms; external storage and online backup. As the name suggests, external storage is when you physically use an external hard drive. It's one of the top recommended forms for individuals who might have a larger amount of data, because it typically holds between 200GB and 1TB. On the other hand, if you find you do not have an exponentially high amount of data to backup, you have the option of an "online backup", though you will find with this system you will typically incur a monthly fee.
Ok, so you get why you need to back things up, and an idea of when, but let's get a little bit more specific in regards to frequency. When it comes to things like pictures and videos, or any other media that you consider important to you, back up immediately. Though you might find it a tad bit "annoying" at times, the extra five minutes it might take you, especially to create a habit for yourself, will be worth it if you ever find yourself in a situation with a virus or a crashing computer. If you have files you seem to update regularly, like a resume or invoice, try setting up a reminder every week to ensure that your files stay up to date, but also to reduce winding up with several hundred of the same file with slight changes occupying your computer. And of course, if the telltale signs and symptoms of a computer on it's way down start showing up, back up IMMEDIATELY! Running slower than normal, less responsive or less functional, are ALL symptoms of a computer that won't be sticking around much longer, so get to work and start backing up everything you think you might, should, or could need....
With all of this said, having a backup strategy and a data backup and recovery system is crucial for the survival of any business. These tips are great for personal use, but when you look at it on a larger scale of an entire business, you realize you need an expert. And, when it comes to this type of data backup and recovery, we ARE the experts. We will work with you to design and implement a data backup and disaster recovery plan, and will make sure your data- including all your email IS backed up and secure. We will protect the important data that is essential for your business from threats such as; viruses, accidental deletion, natural disasters, and so much more. With off site data backup, you are safe even in the event of a fire, flood, or hurricane. We can have your data safe and secure, and can have you back up and running as soon as you can access a computer system or reoccupy your building!